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Terms for booking -

Official Policies

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Thank you for choosing Sandy Toes Luxury Beach Picnics!

We are honored to help create your special beach experience. Our goal is to provide a beautiful, stress-free event while being transparent about how outdoor beach events operate. Please review the following policies before submitting your deposit.

Payment of your deposit confirms that you have read and agree to these policies.

Booking & Payment

• A non-refundable deposit is required to reserve your event date.

• Your reservation is confirmed once your deposit has been received and written confirmation has been sent by Sandy Toes.

• Final payment is due 10 days prior to your event.

• Reservations made within 7 days of the event require payment in full at the time of booking.

• Any requested changes—including guest count, location, décor, food selections, or event time—are not considered approved until confirmed by Sandy Toes in writing via email or text.

Beach Events

Beach picnics are outdoor events held in public spaces.

Please understand that factors beyond our control may affect your experience, including:

  • Weather

  • Wind

  • Rain

  • Heat

  • Wildlife

  • Tides

  • Beach traffic

  • Construction

  • Road closures

  • Parking availability

  • Government restrictions

  • Emergency situations

Because Florida beaches are public, we cannot guarantee:

  • Privacy

  • Quiet surroundings

  • Empty beaches

  • Shade

  • Accessibility

  • Parking close to your event

Our team reserves the right to relocate your picnic when necessary due to safety, accessibility, weather, beach conditions, construction, parking limitations, or other circumstances that may affect setup.

Weather Policy

Safety is always our first priority.

Our team monitors weather conditions using Weather Underground along with current local radar.

Because beach weather changes rapidly, forecasts are not always accurate.

For the safety of our guests and staff:

  • We do not install parasols during unsafe wind conditions.

  • We may delay or cancel setup if conditions become unsafe.

  • Once setup begins, the picnic cannot be relocated.

If weather is a concern, you may request:

  • an indoor location that you provide within approximately 10 minutes of the original location, or

  • a different available date if our calendar allows.

These requests must be made before our crew arrives and before setup begins.

Because your event date, inventory, and staff have been reserved exclusively for you:

  • Deposits are non-refundable.

  • Weather-related cancellations are not eligible for refunds.

  • Rain checks are not guaranteed.

We strongly recommend purchasing travel or event insurance if weather could affect your plans.

Force Majeure

Sandy Toes Luxury Beach Picnics shall not be responsible for delays, interruptions, or cancellations caused by circumstances beyond our reasonable control, including but not limited to:

  • Hurricanes

  • Tropical storms

  • Flooding

  • Beach closures

  • Road closures

  • State or local emergencies

  • Government restrictions

  • Natural disasters

  • Acts of God

  • Civil disturbances

  • Public events that prevent beach access

Deposits remain non-refundable under these circumstances.

Event Timing

Beach access is governed by local ordinances.

  • Setup begins after sunrise.

  • Cleanup begins no later than 10 minutes after sunset.

  • Standard picnic reservations are one hour unless otherwise specified.

  • Late arrivals do not extend your reservation.

  • Guests may not enter the setup area until our team confirms everything is ready.

Parking & Accessibility

Our staff parks only in legal parking spaces.

Clients are responsible for obtaining:

  • parking passes

  • private property access

  • gate codes

  • condominium permissions

If legal parking or safe beach access is unavailable, Sandy Toes may relocate your picnic to the nearest suitable location.

Food & Beverage

Sandy Toes Luxury Beach Picnics is not a catering company.

Food is purchased from licensed third-party restaurants, bakeries, or catering providers.

While we make every effort to fulfill your requested menu, substitutions may occasionally be necessary due to product availability.

Food allergies must be disclosed before booking.

Because food is supplied by third-party vendors and served outdoors, Sandy Toes cannot guarantee:

  • restaurant accuracy

  • food temperatures

  • allergy protection

  • prevention of cross-contamination

  • protection from wildlife

  • protection from insects

  • protection from sand or rain

We are not responsible for:

  • restaurant errors

  • missing items

  • condiments

  • dropped food

  • wildlife interference

  • spoiled food after delivery

  • uneaten food

Alcohol is neither supplied nor served by Sandy Toes.

Rental Equipment

All rental equipment remains the property of Sandy Toes Luxury Beach Picnics.

Guests are responsible for equipment during their reservation.

Replacement charges include:

ItemReplacement Fee

Luxury Picnic Table$600

Beach Parasol$500

Lantern or Shepherd Hook$250

Decorative Sign$200

Bluetooth Speaker$150

Pillow$75

Shell Decor$40

Silverware$75 each

Chafing Dish$400

Equipment may not be relocated without staff approval.

Unauthorized movement of a picnic setup may result in immediate termination of the event and a $500 relocation fee.

Personal Property

Guests are responsible for their personal belongings.

Please check the picnic area before leaving.

Sandy Toes is not responsible for lost, stolen, or damaged personal property.

Photography

Our staff photographs each setup before guest arrival for quality assurance and inventory documentation.

These photographs may also be used for marketing purposes unless the client requests otherwise in writing before the event.

Client Responsibilities

Clients agree to:

  • Arrive on time.

  • Obtain any permits required for their event.

  • Ensure guests comply with local beach rules.

  • Remove all personal belongings after the event.

  • Inform Sandy Toes of any accessibility concerns before the event.

  • Notify us promptly of any requested changes.

Prohibited Items

Clients are responsible for ensuring prohibited items are not brought to the event.

Sandy Toes does not dispose of prohibited items and assumes no responsibility for violations of local laws or ordinances committed by guests.

Liability

Guests participate at their own risk.

Sandy Toes Luxury Beach Picnics is not responsible for:

  • Personal injury

  • Medical emergencies

  • Property damage

  • Theft

  • Lost belongings

  • Wildlife

  • Beach conditions

  • Actions of other beachgoers

  • Weather

  • Circumstances beyond our reasonable control

All rental equipment should be used responsibly and as intended.

Contact Information

Sandy Toes Luxury Beach Picnics

Jenee Hall, Owner

📞 (941) 253-6545 (Call or Text)

📧 sandytoespicnics@gmail.com

Thank you for choosing Sandy Toes Luxury Beach Picnics. We look forward to creating a beautiful and memorable beach experience for you!

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